The digital transformation has influenced and changed companies in almost all areas. Human Resources (HR), in particular, has undergone a tremendous transformation to meet changing needs and requirements. In this blog post, we will focus on two core systems that have brought tremendous efficiencies to People Operations and Recruiting: Human Resource Information Systems (HRIS) and Applicant Tracking Systems (ATS).
The central hub for HR workflows. An HRIS is a central information system that supports HR departments in managing their tasks and processes. It is essentially a comprehensive database that contains all relevant master data on a company’s employees. This information includes personal data, salary information, vacation time, positions, and much more. Examples of popular HRIS systems we work with include: Workday, SAP Success Factor, BambooHR, Personio, HRWorks.
The advantages of an HRIS are various. First, it allows you to efficiently manage your employees’ information and documents: inside, which saves you and your team a lot of time and effort. Master data is stored in one central location and can be easily retrieved. In addition, HRIS systems can be used to automate processes such as payroll, onboarding and time tracking. This leads to greater efficiency and accuracy as human errors can be minimized.
An Applicant Tracking System (ATS) is software that helps HR departments manage the entire application process. From job posting and application submission to candidate selection and hiring, an ATS provides a centralized platform for applicant management.
By using an ATS, HR teams can make the application process more efficient. Candidates can submit their applications online, and the system enables automatic pre-selection based on predefined criteria. This saves time and effort in manually reviewing applications. ATS systems also offer features such as scheduling interviews, communicating with candidates, and managing talent pools for future placements. As a data source for all recruiting-related data analytics, we offer integrations to Sage HR, Greenhouse, Join or Recruitee, among others.
Both HRIS and ATS systems contain a lot of valuable data to plan and effectively implement your HR strategies. Often, both systems are only connected in one direction, making reporting and analysis very manual, complex and time-consuming.
For example, one-way data transfer from the ATS system to HRIS can more effectively manage the application process and ensure a smooth transition from hiring a candidate, to onboarding, to managing all HR-related information. With many systems, the flow of data only goes in one direction, so valuable information from existing employee:s is not used to optimize recruiting. For example, it is difficult for companies to use trends and patterns, e.g. from the fluctuation analysis, to optimize recruiting and increase the new hire retention rate as well as the quality of hire.
By integrating the two core systems into a common analysis platform, analyses and evaluations of important HR metrics can be created faster and better across systems. As a result, HR can react faster to changes and identify the right actions to implement strategy and achieve goals.
When you use our platform, we integrate seamlessly with your existing HR systems. In just a few minutes, we can connect our people analytics platform to your data. You can immediately start real-time analytics across categories like workforce, recruitment, retention, and DEI. You can read more about why data quality is so important for successful analytics and how we make data quality transparent here.
Overall, the integration of HRIS and ATS is an important step towards a modern, data-driven and efficient HR department. Companies that use these technologies strategically and adapt their HR strategy accordingly will be able to successfully master the challenges of the modern working world.
peopleIX connects all your HRIS, ATS and other HR data sources to enable real-time people analytics. Of course, we ensure beforehand with our algorithm that the analyses are accurate and reliable through high data quality. Get a personalized demo around your unique pain points and discuss your company’s specific needs. Find out how peopleIX can help you on your people analytics journey. Or discover our use cases in the areas of people, recruiting, retention and DEI.